Ad Hoc Committees and Task Forces
Mission: Ad Hoc Committees and Task Forces are organized by the Board of Directors to convene and complete a given task.
Purpose: As temporary Committees, Ad Hoc Committees and Task Forces are established to perform specific tasks for the Board of Directors. The scope of these groups are limited to those areas specifically assigned by the Board of Director Resolutions or Charters and normally function for a period of one year, unless otherwise stipulated. Once their assigned duties are achieved and a final report is submitted and approved by the Board of Directors, the Ad Hoc Committee/Task Force becomes dissolved.
Mission: The Advisory Committee communicates with all committees, clubs, and special interest groups. It discusses requests and recommendations, takes action where appropriate, or forwards them to the Board.
Purpose: As an operating committee, the Advisory Committee consists of the Chairpersons for all standing, operating, and temporary committees. It meets with the General Manager and Board President, or a Board Member, on a monthly schedule. Each Chairperson, or Committee Representative, reports current activities and future plans. Each Chairperson, or Committee Representative, reports current activities and future plans. The committee discusses problems and issues affecting AVPOA business with special emphasis on committee cooperation and interaction. Recommendations and suggestions to solve problems and resolve issues can be made to the appropriate committee, Board, and/or General Manager. The outcome of the Advisory Committee meetings are reported to the Board of Directors by the General Manager.
Mission: The Auditing Committee is convened by the Board to review and analyze the audited financial condition of the Association annually, or more often if warranted.
Purpose: As an operating committee, the Auditing Committee reports the findings of the annually audited financial condition of the
AVPOA and makes recommendations to the Board of Directors at the annual meeting. This committee will also study and make recommendations regarding all financial procedures and controls.
Covenants/Bylaws Review Committee
Mission: The Covenants/Bylaws Review Committee examines the Restrictive Covenants and Bylaws, as requested. It also assists in the preparation of other AVPOA publications, when requested. The goal of the Committee is to create user-friendly documents.
Purpose: As an operating committee, the Covenant/Bylaw Review Committee operates at the discretion of the Board of Directors. Changes recommended by the Committee, after board review and approval, are subjected to a vote by property owners during the annual election. Committee recommendations are submitted to the Board by April 1st of each year. The results of the election are made public during the annual meeting in June. Restrictive Covenants change procedures are described in Article VIII, Section 1 and 2. Bylaw change procedures are clarified in Article 14.
Mission: The Election Committee validates the ballots submitted by at the Annual Election.
Purpose: As a standing committee, the Election Committee’s purpose is best described in Article 11 of the Bylaws. The Committee members are appointed by the Board of Directors to carry on the activities of the AVPOA.
Purpose: The Liaison is a member of the Board of Directors and is appointed by the President as soon as possible after the Annual Meeting. The Liaison person is the link binding the Board of Directors and their respective committees together. The Liaison is the information line from the Board of Directors to the committees and from the committee to the Board of Directors.
Mission: The mission of the Personnel Committee shall be as assigned by the Board of Directors at times needed.
Purpose: As a temporary committee, the Personnel Committee shall serve at the pleasure and direction of the Board of Directors. The primary purpose of this Committee is to research or investigate a subject related to personnel/human resources matters, that is assigned by the President. The Committee shall make recommendations back to the Board of Directors regarding the subject in question.
Mission: The Nominating Committee assures compliance with Bylaws Article 9.4.2. for Board member candidates before their names are placed on the ballots at annual elections.
Purpose: As a standing committee, the Nominating Committee’s purpose is further described in Article 11 of the Bylaws. The members are appointed by the Board of Directors, as the requirement arises, to carry on specific functions of the AVPOA in preparation for the Annual Association Elections.